Erotica Readers & Writers Association Blog

Monday, March 30, 2009

Drafting an Effective Cover Letter

(From the archives here's one of my classic Confessions columns. Enjoy!)

While it isn't the most important thing to do before sending off a story (that's reserved for writing the story itself), drafting an effective cover letter is probably right below it.

So here is a quick sample of what to do and NOT when putting together a cover letter to go with your story. That being said, remember that I'm just one of many (many) editors out there, each with their own quirks and buttons to push. Like writing the story itself, practice and sensitivity is will teach you a lot, but this will give you a start.

So ... Don't Do What Bad Johnny Don't Does:

Dear M. (1),

Here is my story (2) for your collection (3), it's about a guy and a girl who fall in love on the Titanic (4). I haven't written anything like this before (5), but your book looked easy enough to get into (6). My friends say I'm pretty creative (7). Please fill out and send back the enclosed postcard (8). If I have not heard from you in two months (9) I will consider this story rejected and send it somewhere else (10). I am also sending this story to other people. If they want it, I'll write to let you know (11).

I noticed that your guidelines say First North American Serial rights. What's that (12)? If I don't have all rights then I do not want you to use my story (13).

I work at the DMV (14) and have three cats named Mumbles, Blotchy and Kismet (15).

Mistress Divine (16)
Gertrude@christiansciencemonitor.com (17)


(1) Don't be cute. If you don't know the editor's name, or first name, or if the name is real or a pseudonym, just say "Hello" or "Editor" or somesuch.

(2) Answer the basic questions up front: how long is the story, is it original or a reprint, what's the title?

(3) What book are you submitting to? Editors often have more than one open at any time and it can get very confusing. Also, try and know what the hell you're talking about: a 'collection' is a book of short stories by one author, an 'anthology' is a book of short stories by multiple authors. Demonstrate that you know what you're submitting to.

(4) You don't need to spell out the plot, but this raises another issue: don't submit inappropriate stories. If this submission was to a gay or lesbian book, it would result in an instant rejection and a ticked-off editor.

(5) The story might be great, but this already has you pegged as a twit. If you haven't been published before don't say anything, but if you have then DEFINITELY say so, making sure to note what kind of markets you've been in (anthology, novel, website and so forth). Don't assume the editor has heard of where you've been or who you are, either. Too often I get stories from people who list a litany of previous publications that I've never heard of. Not that I need to, but when they make them sound like I should it just makes them sound arrogant. Which is not a good thing.

(6) Gee, thanks so much. Loser.

(7) Friends, lovers, Significant Others and so forth -- who cares?

(8) Not happening. I have a stack of manuscripts next to me for a project I'm doing. The deadline for submissions is in two months. I will probably not start reading them until at least then, so your postcard is just going to sit there. Also, remember that editors want as smooth a transition from their brain to your story as possible; anything they have to respond to, fill out, or baby-sit is just going to annoy them.

(9) Get real -- sometimes editors take six months to a year to respond. This is not to say they are lazy or cruel; they're just busy or dealing with a lot of other things. Six months is the usual cut-off time, meaning that after six months you can either consider your story rejected or you can write a polite little note asking how the project is going. By the way, writing rude or demanding notes is going to get you nothing but rejected or a bad reputation -- and who wants that?

(10) When I get something like this I still read the story but to be honest it would take something of genius level quality for me to look beyond this arrogance. Besides, what this approach says more than anything is that even if the story is great, you are going to be too much of a pain to work with. Better to find a 'just as good' story from someone else than put up with this kind of an attitude.

(11) This is called simultaneous submission: sending a story to two places at once, thinking that it will cut down on the frustration of having to wait for one place to reject it before sending it along to another editor. Don't do it -- unless the Call for Submissions says it's okay, of course. Even then, though, it's not a good idea because technically you'd have to send it to two places that think it's okay, which is damned rare. The problem is that if one place wants your work, then you have to go to the other places you sent it to tell them so -- which very often results in one very pissed editor. Don't do it. We all hate having to wait for one place to reject our work, but that's just part of the game. Live with it.

(12) Many editors are more than willing to answer simple questions about their projects, but just as many others will never respond -- especially to questions that can easily be answered by reading a basic writing book (or reading columns like this one). Know as much as you can and then, only then, write to ask questions.

(13) This story is automatically rejected. Tough luck. Things like payment, rights, and so forth are very rarely in the editor's control. Besides, this is a clear signal that, once again, the author is simply going to be way too much trouble to deal with. Better to send out that rejection form letter and move onto the next story.

(14) Who cares?

(15) Really, who cares?

(16) Another sign of a loser. It's perfectly okay to use a pseudonym but something as wacky as this is just going to mark you as a novice. Also, cover letters are a place for you, as a person, to write to the editor, another person. Put your pseudonym on your story, don't sign your cover letter with it.

(17) Email address -- this is great, but it's also very obviously a work address, which makes a lot of editors very nervous. First of all, people leave jobs all the time so way too often, these addresses have very short lives. Second, work email servers are rarely secure -- at least from the eyes of prying bosses. Do you really want your supervisor to see your rejection from a Big Tits In Bondage book? I don't think so.


Do What Johnny Does Does

Hi, Chris (1),

It was with great excitement (2) that I read your call for submissions for your new anthology, Love Beast (3). I've long been a fan not only of werewolf erotica (4) but also your books and stories as well (5)

I've been published in about twelve websites, including Sex Chat, Litsmut, and Erotically Yours, and in two anthologies, Best of Chocolate Erotica (Filthy Books) and Clickty-Clack, Erotic Train Stories (Red Ball Books) (6).

Enclosed is my 2,300 word original story, "When Hairy Met Sally" (7). I hope you have as much fun reading it as I had writing it (which is a lot) (8). Please feel free to write me at smutpeddler@yahoo.com if you have any questions (9).

In the meantime best of luck with your projects and keep up the great work .(10)

Molly Riggs (11)


(1) Nice; she knows my real first name is Chris. A bit of research on an editor or potential market never hurt anyone.

(2) It's perfectly okay to be enthusiastic. No one likes to get a story from someone who thinks your project is dull.

(3) She knows the book and the title.

(4) She knows the genre and likes it. You'd be surprised the number of people who either pass out backhanded compliments or joke about anthologies or projects thinking it's endearing or shows a 'with it' attitude. Believe me, it's neither -- just annoying.

(5) Editing can be a lonely business, what with having to reject people all the time. Getting a nice little compliment can mean a lot. It won't change a bad story into an acceptable one, but making an editor smile is always a good thing.

(6) The bio is brief, to the point, and explains the markets. You don't need to list everything you've ever sold to, just the key points.

(7) Everything about the story is there: the title, the words, if it's original or a reprint (and, of course if it's a reprint you should also say when and where it first appeared, even if it's a website).

(8) Again, a little smile is a good thing. I know this is awfully trite but when the sentiment is heartfelt and the writer's sense of enjoyment is true, it does mean something to an editor. I want people to enjoy writing for one of my books, even if I don't take the story.

(9) Good email address (obviously not work) and an invitation to chat if needed. Good points there.

(10) Okay, maybe it's a bit thick here but this person is also clearly very nice, professional, eager and more than likely will either be easy to work with or, if need be, reject without drama.

(11) Real name -- I'd much rather work with a person than an identity. I also know that "Molly" is not playing games with who she is, and what she is, just to try and make a sale.

There's more, as said, but this at least will keep you from stepping on too many toes -- even before your story gets read. If there's a lesson in this, it's to remember that an editor is, deep down, a person trying to do the best job they can, just like you. Treat them as such and they'll return the favor.

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